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Bookkeeping Tips – 2 Tips Critical to Cash Management

Bookkeeping Tips – 2 Tips Critical to Cash Management

By Isaac Thompson

1. Reconcile the bank statement.

Reconciling the bank statement is one of the more important things for a small business. Always know how much money you have. With the technology today you can go to your bank’s website and check your balance anytime you want. Business owners need to consider the balance shown by your bank only includes items that have cleared. It does not take into account deposits in transit or any outstanding checks. Most, if not all, accounting software has a bank reconciliation feature. Use it, use it every month! After you balance, review the outstanding items. Any deposits over 10 days should be investigated because you have less money than you think you do. Checks outstanding for over two months should also be investigated. Most businesses deposit checks as soon as they get them so a check outstanding over a month or two could indicate a problem.

2. Connect and build a relationship with the accounting department.

90% of business is based upon relationships. Usually small business owners only deal with their assigned salesman, rep, purchasing department, project manager, or foreman. These are not the people collecting the money or paying the bills. It is extremely important to build a relationship with the accounting department for 2 main reasons; Getting set up on payment terms and collection timely payments.

Getting set up on terms.

It is extremely important for cash flow purposes to be set up on terms. However, due to lack of payment history, this can be very difficult. You will need to constantly make an effort to get set up on terms. Every order that is place, ask. Ask about the requirements and be sure to complete any paperwork that is needed. Call and talk directly to the credit manager. If they have heard your voice and know your name and if you know theirs, you’re probably going to get treated a little different. And when you do get the chance, and they extend you credit terms, do what ever it takes to pay those bills on time. Credit terms are not given out easily, but they are integral to success; make them a priority for your business.

Collecting payment.

Perhaps the biggest obstacle a new business owner faces is getting your customers to pay on time. Because most small business owners are multi tasking, paperwork gets pushed to the back burner. Invoices need to be sent out immediately, that is critical. Also make sure all the relevant information is on the invoice; your payment terms, invoice date, an invoice number and, make sure to get a purchase order number. I can’t tell you how many times companies I’ve worked with shipped out product only to be told “Oh sorry I guess that wasn’t an order yet”. Requiring customers to give you a PO number requires a deliberate act on their part, to contact their decision makers and, insures they have the proper approval. I know, you want to make it as easy as possible for them to buy, but if it winds up coming back anyway you’re defeating the purpose. Also, when have a PO number be sure it’s on the invoice, especially if you’re working with a new company. I can guarantee if their accounts payable gets an invoice, from a company they don’t recognize with no PO number, it’s going straight in the trash. They just got themselves 20 extra days, until you call looking for payment. Which brings up my last point, call and follow up, if your terms are 30 days call at 20 to be sure it’s on schedule. The Collection process is not fun, but it will bring cash in faster.

Cash management is probably the number one most important area for small businesses, and it does take time. If you can’t spend the time required consider hiring someone to do it. Bookkeeping services are very cost effective, and if they can speed the invoicing and collections process. That by itself would be well worth it.

Isaac Thompson has been a professional accountant for 10 years. His company Dedicated Accounting specializes in bookkeeping services for Mankato, Owatonna and the surround Southern Minnesota area.

Article Source: [http://EzineArticles.com/?Bookkeeping-Tips---2-Tips-Critical-to-Cash-Management&id=3911955] Bookkeeping Tips – 2 Tips Critical to Cash Management

How to Stand Out From Your Competitors

How to Stand Out From Your Competitors By [http://ezinearticles.com/?expert=Peter_Rooney]Peter Rooney

Positioning or differentiating your business is paramount in today’s crowded competitive environment.

A friend of mine who has a recruitment business had 400 competitors in their city in 1995, today there are over 1200.

So why will people choose you over the myriad of companies in your market? You need to do something different. Everyone will say they do a better job, they have the best people or the best product….who cares…..I want to buy from the company that will give ME what I want. That could be faster delivery times, better range, better quality, better pricing or even just plain friendlier service.

Whatever it is, you need to be able to identify what your market wants and address that need…and if everyone’s competing on price, take a different tack…become the PREMIUM product or “the expert” or the easiest to do business with…but BE DIFFERENT.

To establish your credentials you can write “white papers” or articles about important market trends or product reviews and have them posted on your website and article sites like ezine.

Make yourself available to give talks on your field of expertise. To get yourself started, Rotary, Probus and other service clubs are always interested in having a speaker, you get FREE publicity and if you’re scared of public speaking, remember you’ll be talking about a topic you love and know lots about…YOUR BUSINESS!

Try a different method of marketing, just because it’s always been done one way, doesn’t mean it’s still the best way. If you can’t come up with any ideas, talk to people. Your friends will want to offer suggestions and if that’s not working, look to professional consultants, they’re not all expensive and if they can help you identify your return on investment (how you’ll recover their costs), you know they’re serious to help you succeed.

Times like these present the perfect opportunity for you to establish your position against your larger competitors. People are looking for better value and easier ways of doing business. If you’re agile and have great people working with you, you can position yourself to deliver value far more quickly than the big companies.

Stay AGILE, keep your people motivated and keep growing.

Peter Rooney has been in sales and marketing for more than 20 years both as a senior executive and in small business. He identified that successful companies are full of people who love their job, from the top down. Many organizations have engaged Peter to improve business development programs and build team unity and passion.

Article Source: [http://EzineArticles.com/?How-to-Stand-Out-From-Your-Competitors&id=3908195] How to Stand Out From Your Competitors

Press Release- Tigris, a Salesforce.com CRM Consulting Partner Opens in Dayton

February 16, 2010

Tigris On-Demand Solutions, a Salesforce.com CRM consulting partner has opened it’s doors in Dayton, OH. Tigris is Dayton’s first Salesforce consulting partner and provides Customer Relationship Management (CRM) solutions to small and mid-sized businesses.

Melissa Lowry, Founder of Tigris has been involved with Salesforce.com consulting since 2005 for many clients in the northeastern part of the U.S. A Dayton native, she has relocated back to her hometown and has brought CRM consulting expertise to this region, where she believes there is an opportunity to help businesses locally.

Lowry says, “CRM is all about building customer loyalty. Managing relationships and having a better understanding of your customer allows business owners to make informed decisions that ultimately drive revenue. Salesforce.com makes managing tasks, meetings, marketing campaigns and the sales process easy.”

Salesforce.com® is the enterprise cloud computing company. The company’s portfolio of Salesforce CRM applications has revolutionized the ways that companies collaborate and communicate with their customers across sales, marketing and service.

Salesforce.com® has received considerable recognition in the industry, including:

Midmarket Suite CRM (CRM Magazine, 2007, 2008, 2009)

Small Business Suite CRM (CRM Magazine, 2007, 2009)

Salesforce Automation Leader (Gartner, 2009)

Fastest Growing Customer Service & Support Vendor (IDC, 2007)

Technology of the Year (InfoWorld, 2004, 2005, 2006)

CRM Excellence Award (Customer Interaction Solutions, 2003, 2004, 2005, 2006)

Top 100 Innovators Award (Business Week, 2006)

Innovation Award (AMR Research, 2005)

About Tigris On-Demand Solutions

Tigris On-Demand Solutions, Inc. is a provider of Salesforce.com consulting services for small and mid-sized companies. With deep business and technology knowledge, Tigris delivers superior design and implementation of strategy, technology and process solutions with the Salesforce.com application. Contact Melissa Lowry at (937) 350-5462 or [email protected] for more information.

The Basics of Buying Art

Do you have a room in your home that lacks character? One that needs color, warmth or just doesn’t feel cohesive? Wall art is a necessary accessory and a great way to tie a room’s purpose, color and style together.

Once you have determined function and color for a room, you can begin to choose your artwork. Kids’ rooms need bright, colorful, fun prints. Soothing pastels work well for your quiet retreat. And tranquil land or seascapes are ideal for your office. In some instances, however, it is the artwork that serves as the inspiration for the room’s décor. Painting walls in neutral colors and keeping window treatments simple are two ways of making your artwork stand out.

Many Different Choices

Wall art can be purchased in many forms. Becoming familiar with some basic terminology can empower you and make the hunt for just the right piece an enjoyable process.

- Original Art – a one of a kind work by the artist in its original medium (oil, acrylic, pastel, watercolor, etc.).

- Giclee or Iris – a reproduction technique in which the original image is generated from a digital file and printed using ink, acrylic or oil paints. Giclee printing offers one of the highest degrees of accuracy and richness of color available.

- Lithograph – a printing technique in which prints are pulled on a special press from a flat stone or metal surface that has been chemically sensiti- zed so that ink sticks only to the design areas and is repelled by the non- image areas.

Serigraph – a printing method in which a squeegee is used to force ink directly onto a piece of paper or canvas through a stencil creating an image on a screen of silk or other fine fabric with an impermeable sub- stance. Serigraphy differs from other printing in that its color areas are paint films rather than printing ink stains.

Acid-Free Paper or Canvas – paper or canvas treated to neutralize its natural acidity in order to protect fine art or photographs from discoloration and deterioration.

Canvas Transfer – art reproduction on canvas that is created by a process such as serigraphy or giclee printing. Some processes can even recreate the texture, brush strokes and aged appearance of the original work.

Limited Edition – a set of identical prints numbered in succession and signed by the artist. The total number of prints is limited by the artist who supervises the printing. Any additional prints are destroyed.

Open Edition – a series of prints in an edition that has an unlimited number of copies.

Original Print – a one of a kind print in which the artist personally coneived the image, created the master plates and executed the entire printing process.

Artist’s Proof – a print that is intended for the artist’s personal use. Common practice is to reserve 10% of an edition as artist’s proofs, altough this number could be higher. Artist’s proofs can be distinguished by the abbreviation AP or the French E.A., usually on the lower left of the work.

Reflection of Taste and Mood

Your choice of artwork reflects your personal taste and can establish or change the mood of a room. It can pull a room together and can be used to create a style uniquely your own.

Abstract – a 20th century style of painting in which nonrepresentational lines, colors and shapes replace literal depiction of objects, landscapes and figures. Subjects are often stylized, blurred, repeated or reduced to basic forms so that they become unrecognizable. This form of art is often used to express intangible subjects such as thoughts, emotions and time.

Expressionism – an early 20th century art movement in which natural forms and colors are distorted or exaggerated to express the artist’s emo- tional connection to the subject.

Impressionism – a late 19th century French movement in which the artist’s vision was intensely centered on light and the ways it transforms the visible world. It is characterized by short brush strokes of bright colors meant to recreate impression of light on the subject. The term was first used in 1874 by a journalist ridiculing a landscape by Monet called “Impression – Sunrise”.

Realism – a style of painting depicting subject matter as it actually appears, without distortion or stylization.

Surrealism – developed in Europe in the 1920’s, this style is character- ized by using the subconscious as a source of creativity. These works often depict unexpected or irrational objects in a dreamlike scenario.

Pop Art – a style of art inspired by commercial art and items of mass culture such as comic strips, popular foods and brand name packaging. Pop art was first developed in New York City in the 1950’s.

Great Ideas for Meaningful Things to Frame

. Scrapbook pages Holiday Ornaments (homemade

by kids or passed down from your grandmother) . Postcards from memor- able vacations . Special awards (certificates, honor

society, Girl Scout badges, diplomas) . Wedding or anniver- sary memorabilia (invita- . A hobby collection (dolls, tea sets, tion, dried flower, dinner baseball cards, sea shells) menu, napkin)

. Heirloom jewelry . Sports jerseys

Understanding How Business Loans Work

Loans come in various types and are being used for different reasons – can either be for personal or business purposes. There are lots of lending firms in the market that specialize in giving out loans to big and small enterprises. If you are a small business owner, below are some points for you to ponder before making the final decision:

As with personal loans, small business loans must be paid back within a specific time period. The amount of money you can get can be utilized to purchase new or additional equipment, buying supplies and raw materials, employing and training new workers, and other purposes.

Keep in mind that as a borrower, it is your duty and obligation to repay the loan according to your chosen lender’s repayment terms. It is easy to apply for a large amount but do not forget to consider your monthly obligations later on. You might have a hard time keeping up with your bills particularly if your loan has a high interest rate. Hence, it is sensible for a business owner to create a business plan which includes a detailed calculation of the expected costs. This will definitely help you avoid applying for a very large loan amount than what you need and eventually getting yourself into a lot of trouble due to debts.

Try asking the following questions to yourself and evaluate the answers. Have you taken time thinking how you plan to use the cash you borrow? Have you just started the business or are you in the stage of expansion? Have you looked over other financing methods before obtaining a loan? Do you think getting a loan is the best option for you?

It is also wise to consider the possible risks when it comes to managing your own business. If you borrow such a huge amount of cash in the form of a loan in the beginning of the business, have you studied the consequences well? What if the business does not go as well as you planned? What if you do not make ample profit as you expected? Having a back-up plan just in case things get bad is always recommended.

Other Factors to Consider

Apart from the traditional financial institutions and loan providers, you may also think about applying for government business loan programs. Application process will take longer with this type of loan but the good thing is that the loan you will get come with a much lower interest rate and more flexible repayment terms. Check out the U.S. Small Business Administration’s (www.sba.gov) website for more information about how you can qualify and apply for this type of business loan.

No matter what type of business loan you choose, always remember that the Federal State Laws safeguard small businesses from loan companies that will demand very high interest rates on business loans. Therefore, do your research well particularly with regards to the rates and costs that are associated with the loan and pick out the lending company whose program not only matches your needs today, but can help grow your company in the future.

About the Author:

For years, Irish Taylor. a business loan consultant with http://www.startupbusinessloans.com , has been providing consumers and business owners with startup business financing. Since 1992, she has helped people with credit and loan problems especially pertaining to Start Up Business Loans, SBA loans and Unsecured Business Loans.

Do You Have the Courage of an Entrepreneur?

Years ago, I heard the statement “the fastest way to personal growth is to open your own business.” Thirteen years after opening my first business, I can promise that statement is true. Like many people who are self-employed, I came out of the corporate world, where I was used to having support staff, creative people around me to bounce ideas off of, and the big bosses over me to handle the heat. I also had janitorial staff to clean the office and technical support staff to handle an errant computer.

When I left all that to open my own business, I soon discovered that my support staff, creative people, big bosses, janitorial staff and technical staff was the person I saw when I stared into my mirror. My business was brand new and very small, one room in an office building. I had to handle everything, whether I was “trained” to handle it or not. I had to discover what I did well, what I enjoyed the most, what I hated to do, when I could afford to hire help, and what help I needed to hire first. I had to stretch and grow quickly.

Fortunately, because I had solid experience in growing a business, the Touch Therapy Center built itself quickly. Within the year, I could hire help for cleaning and laundry service. Next came a bookkeeper. Now, 13 years later, I manage the business while other staff do most of the therapeutic massage, I’m in a medical office building with multiple treatment rooms, and I have a practice manager to handle the front desk, errands, and most administrative tasks.

What I want to point out is the rocky path of personal growth it takes to get from year one to year thirteen, turning a profit the whole way. Here are some of the things I had to learn or consider.

1. Watch my operating costs and bottom line – I had to remain profitable even if I was spending more money on getting help with cleaning, laundry service, and so forth. Watching my weekly financial statements was critical, or I could have worked myself crazy and not made a dime.

2. Know myself well enough to figure out what I liked to do and was good at versus what I am not so good at and am not fond of doing. One of these in the massage business is laundry. I didn’t enjoy dragging home loads of sheets and spending my evenings sorting, washing, drying, and folding them. And I wasn’t particularly great at it, either. On the other hand, I’m very practiced and skillful at attracting clients. I didn’t need or want to pay anyone to handle marketing for me, other than getting help with a design for my business card. It was easy for me and saved me money to develop my own brochures and press releases.

3. I had to find out about my willingness to take risk and how to handle the good and bad that came from that risk. Should I move into larger office space and increase my rent? If so, how much more business would I need to generate to remain at my same level of profit? Could I get larger space, spend more money, and at the same time make even more money? Could I negotiate new lease terms that were favorable to me?

Before long, I had a very busy practice and was ready to hire other staff. Now, I could draw on my past experience as an Executive Director and use my past hiring skills. This time, if I made a bad decision, it was mind and mine alone to deal with, for better or for worse. After about 8 years, I had to make a decision about opening my second business, The Confident Marketer. Other entrepreneurs had been asking me for several years how I’d built my business, how I knew what to do when, and how I got profitable. I found that I absolutely loved helping other self-employed people be successful. So, about 5 years ago, The Confident Marketer was born. And with it, a whole new level of personal growth and challenge was necessary. It’s one reason I keep myself always working with top coaches who can help me face up to the personal growth and new business skills I need to keep my business successful and innovative.

The point to my story is that it takes courage to be an entrepreneur. You have to be willing to find out what you don’t know, get help with those things you don’t do well, and become expert at a few things that are yours and yours alone. You have to be willing to step up to intimately knowing and watching your financial statements (something I find many new entrepreneurs don’t want to do). You have to make decisions using both the facts and figures AND your gut feelings — your intuitive skills. And when there is a problem, you have to be willing to meet it and work it through, taking time to consider whether and how much it affects your customer service and your bottom line. All this takes a great deal of courage and a willingness to grow both personally and professionally.

A great business takes three things – a solid business plan, a creative and well-thought-out marketing plan, and a willingness to engage in personal growth. Behind those three vital things is courage. Step right up, and see how quickly your business becomes unstoppable!

Sue Painter is a marketing therapist whose expertise is finding the dark and murky under-places that keep your business from succeeding. She develops business plans that work, and strategic marketing plans that take dead aim at your target market. You can subscribe to her Marketing Tips e-zine at http://www.confidentmarketer.com

Why Dayton Business Owners Should Be Sending Out To Give

Great business advice from Kody Bateman, founder of SendOutCards.